Administrative Assistant, Senior

Location CN-Shanghai
Job ID
94635
Function
Administration
Recruiter
Queen Cai

Overview

Provides administrative and clerical support typically to Senior Directors and Directors. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, and collecting data and preparing reports.

Responsibilities

  • Coordinates meetings by managing calendars
  • Arranges and coordinates travel reservations and itineraries
  • Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
  • Collects data, reviews delivered reports for data accuracy, and prepares reports.
  • Assist sales leaders to collect reports from sales team, review pipelines and track changes week over week.
  • Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes

Qualifications

  • HS diploma or GED required
  • 2+years of experience
  • Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
  • Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

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